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Home of the "Weather
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Weather Service Association's Wednesday, Sept 10, 2008
Email: Source: Aerograph February, 2008
Most of the information is the same, but I have
updated a few sections. Hotel is now accepting reservations by phone, but
AFRI events and website for the reunion will not be complete prior to Mar
08. AFRI is a professional reunion planner that is in charge of
planning for reunion #34 in Our Hotel is the Country Springs Hotel, Attention Reservations, P.O. Box 2269, The room types are: Double.
Also, add prevailing city and state taxes total of 13.1% and are
subject to change..Children under 16 are free and Rates include a Deluxe
Continental Breakfast and USA Today, along with free local phone calls.
Although the hotel website is not accepting reservations for our
event, their 1-800-247-6640 reservations number is now accepting them per
my telecom with the hotel on 1/3/08. For activities, we are looking at several activities between
Wednesday and Saturday and AFRI goal is to complete this in the Feb/Mar
timeframe and will be posted on the AFRI website:
http://www.armedforcesreunions.com/ Our group website has not been established yet for this
newsletter. Welcome Aboard Party AFRI 7 to 8 Months Out –
This is generally when the planning
process begins. Please note,
however, that April groups are usually begun in the preceding October, for
two reasons: our planners are out of town for much of August and September
overseeing ongoing reunions, and often we are not able to obtain firm
vendor prices (motor coaches, guides, etc.) until October.
For May and June groups, we usually begin the planning process in
November or December; for such groups we have found it wiser for the
groups to mail out the reunion information after the New Year, to avoid
the rush of Christmas mail. An
introductory letter from your designated Services Manager is what
officially kicks off the reunion planning process.
By this time we should have received back from you the “8
Month Out Form” which is here enclosed and labeled at the top as
FORM A. Please take the time
now to fill out this form, sign it at the bottom, and return it to your
Account Executive. Some of the
items on the agenda at the outset are as follows:
4 to 5 Months Out –
Basically, this is when the Services
Manager follows up with the Reunion Chairman to see that everything is
going as planned:
2 to 3 Months Out –
At this point the Services
Manager will mail the Reunion Chairman a “3 Months Out Letter”
which will be followed by a phone call to confirm some items. · Confirm the set-ups for each hotel function and complimentary room distribution. ·
Obtain hotel room pickup report. ·
Determine Special Guest needs. ·
Are there to be any inserts into the registration packets to be
distributed at the reunion? ·
Send the Reunion Chairman a current activity registration report
(who has signed up for what). ·
Discuss future reunion sites, and engage Account Executive
for proposals.
·
A number of internal forms are filled out internally to prepare
for the final close-out. ·
Determine the manner in which finances will be settled. 1
Month Out – Most of the work at this point is
internal AFR business.
Week
of – This is when all final confirmations are
made, taking into account whatever add-ons or cancellations may have
occurred in the last few weeks. We
confirm that all parties are set and ready to go, and make sure that all
registration materials have arrived safely at the hotel.
CDR Peter Weigand USNR
Reunion #34 POC
Source: Email Jan. 11, 2008 = Don Cruse Don Cruse Our NWSA members are hearing this question more often as our 34th Annual Reunion approaches. How did our reunion planners manage to flip the calendar and set up for an autumn reunion instead of our usual May or June dates? It is a long story with a happy ending.
When we assembled in The underlying problem was the increasing reticence among NWSA Regional Chapters to step forward and act as hosts for annual reunions. The causes for this situation were obvious. In fact, we have one member out on the left coast who firmly believes that NWSA itself should be decommissioned. One suggested solution was to commercialize future reunions, an option that seemed to be compatible with the proliferation of for-profit military reunion planners. However, we had no experience with outsourcing our business; and we had all heard scare stories about high costs associated with that industry. It was therefore decided to acquire some knowledge by experimenting. NWSA President Tom Miovas took action during our May 2005, NWSA31/Branson reunion to appoint a Reunion Planning Committee. That committee was charged with identifying reunion sites for 2006, 2007 (Dick Ward) and 2008 (Bill Ziebell). An additional charge was to outsource one reunion for evaluation purposes. Instead of fearing the high costs connected with outsourcing, our NWSA members needed to have first-hand knowledge before making a comparison .. and perhaps later a decision.
By offering to host NWSA32 in
Armed Forces Reunions, Inc. is
located in
NWSA33/Everett was an
outstanding reunion in a beautiful part of this
At this time, a volunteer
committee is working with Peter Wiegand to fill gaps in our Source: Aerograph November 2007 AFRI
is a professional reunion planner that is in charge of planning for
reunion #34 in Our
Hotel is the Country Springs Hotel
Water Park and Convention Center courtesy of AGCS (Ret) Bill Ziebell.
Carved into 40 acres of the picturesque Kettle Moraine countryside,
the Country Springs Hotel has an established reputation for quality
hospitality, comfort and service.. Their
website is www.countryspringshotel.com Mailing
address is:
Country Springs Hotel Call
The
room types are: *Standard
Deluxe
$109 per night Single or Double Also,
add prevailing city and state taxes total of 13.1% and are subject to
change.. Children
under 16 are free and Rates include a Deluxe Continental Breakfast and USA
Today, along with free local phone calls.
As of 28 September, 2007 hotel was not accepting reservations past
9 June 2008. They should be accepting them by the Feb 08 AEROGRAPH.
Activities:
We are looking at several activities between Wednesday and Saturday Welcome
Aboard Party Saturday
Banquet Program Their
abbreviated email dated 17 September 2007 Hey
Mr. Weigand. As we normally
work on an eight month out planning schedule, we wouldn't normally begin
the planning phase for September 08 reunions until after the New Year. Their
plan is below: 7
to 8 Months Out – This is generally when the planning process
begins. Please note, however,
that April groups are usually begun in the preceding October, for two
reasons: our planners are out of town for much of August and September
overseeing ongoing reunions, and often we are not able to obtain firm
vendor prices (motorcoaches, guides, etc.) until October.
For May and June groups, we usually begin the planning process in
November or December; for such groups we have found it wiser for the
groups to mail out the reunion information after the New Year, to avoid
the rush of Christmas mail. An
introductory letter from your designated Services Manager is what
officially kicks off the reunion planning process.
By this time we should have received back from you the “8 Month
Out Form” which is here enclosed and labeled at the top as FORM A.
Please take the time now to fill out this form, sign it at the
bottom, and return it to your Account Executive.
Some of the items on the agenda at the outset are as follows:
AFR
executes contracts for motorcoaches, guides, attractions, and on-site
staffing. Has
the group’s newsletter been mailed? 2
to 3 Months Out – At this point the Services Manager will mail the
Reunion Chairman a “3 Months Out Letter” which will be followed by a
phone call to confirm some items. 1
Month Out – Most of the work at this point is internal AFR business. Week
of – This is when all final confirmations are made, taking into
account whatever add-ons or cancellations may have occurred in the last
few weeks. We confirm that all
parties are set and ready to go, and make sure that all registration
materials have arrived safely at the hotel.
CDR
Peter Weigand USNR
Sent: Friday, July 13, 2007 8:30 PM
Subject: Re: Reunion #34 Hey Charlie,
Pete Weigand and Bill Zeibell are our
reunion contacts. Bill is our on-site contact. They're working with
personnel from Armed Forces Reunion Inc. and the Country Springs
Hotel. The reunion will be held in Waukesha, WI. Waukesha is off
I-94; just west of Milwaukee. The dates, as I have it, are Wed.,Sept
9, thru Saturday, Sept.13th. Hope this helps. OBie
Two minor corrections: Earl Kerr signed the Everett WA hotel contract but Prez concurred with him. Prez Peter Weigand signed the Waukesha Hotel contract with AFRI assistance with Pat O'Brien (next Prez) concurrence. Currently working on contract with AFRI. One new glitch came up yesterday. Since reunion is in Sep 9-14 timeframe; tour prices can't be finalized until after Jan 08. Therefore Nov 07 Aeograph can provide some ideas; but Feb 08 Aerograph will actually provide the costs. Date: Wed, 09 Aug 2006 21:20:25
PAST Reunions
NWSA 2007 Reunion #33, Everett, VA
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