Naval
Weather Service Association
See MINUTES
OF NWSA Reunion #33 MEETINGS below
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MINUTES OF NWSA#33 MEETINGS First Executive Board 16 May 2007 Attendees. Morry Summy, Past Pres; Chuck Steinbruck, Finance; Moon Mullen, Past Pres; Marty Nemcosky, Pres, Hampton Roads Chapter; Bill Bowers, 2VP, SE Chapter; Pat O’Brien, Scholarship; Charlie Jordan, Aerograph Editor; Dave Sokol; Tom Miovas, Past Pres; Earl Kerr, NW Chapter; Gerald Struck, Past Pres; Peter Weigand, Pres; Jim Stone, Sec/Treas Meeting called to order at 1500 by Pete Weigand Minutes of last meeting at Pittsburgh accepted. Reports of officers President has been exploring the area and is impressed with it. 1st VP – no report 2nd VP – no report Treasurer’s report – Jim Stone explained the reporting of our new investments with USAA The summary of funds is as follows:
General
fund 1943.47 The Life Member and Scholarship principal balances are invested in two T-Notes valued at $17,000.00 each, one will mature in November 2007 and the other will mature in November 2008. At maturity, the balances will be invested in CD’s with USAA. The balance in USAA CD’s is $145,639.10. The report was approved as presented COMMITTEE REPORTS Finance – Chuck Steinbruck commented on the Treasurer’s report and added that all of our money is invested at a good rate. Scholarship - - Pat O’Brien reported for Doug Maxwell, committee chair, who was not able to attend. There were several discrepancies in the application process this year. As of result of this, it is recommended that the following changes be made and strictly followed: 1. The date for submission on both the application form and on the web site should emphasize that the application should reach the Secretary/Treasurer’s desk not later than 1 April of the year of applying for consideration and the requirements for consideration will be strictly enforced. The Secretary/Treasurer’s address should follow tins statement 2. In the event that the applicant does not have a qualifying sponsor, the Secretary/Treasurer will contact the nearest NWSA chapter to the applicant and request they sponsor said applicant. 3. Upon receiving the applicant’s form, it should be checked for adherence to the requirements. If any of the requirements are not met, the application will be rejected and no further consideration will be given... The application will be returned to the applicant with a brief explanation of rejection. SCHOLARSHIP AWARDEES ARE:
Meghan Mee
$2000.00 Meteorology
A motion was made that we modify the application and the web page to show that applications must be received by The Naval Weather Service Association Secretary Treasurer by 1 April of the year applying If all requirements are not met the application will not be considered. Editor – Charlie Jordan explained that postage rates are increasing again. It would cost much less if individuals would agree to let us send The Aerograph to them by email. There would be two benefits of this – first it would save money and - second the individuals selecting this method would get their copy the day that Charlie takes the issue to the printer. This would be a problem for those who do not have high speed internet but Charlie has a solution for that... Historian – Don Cruse will give his report at the general meeting tomorrow. Nominating –Moon Mullen gave the names of those nominated for 2008-2009 officers. They are:
Pres Bill Bowers
1st VP Bill Bowers 2nd VP Bob Plante S/T Jim Stone/Tom Miovas Reunion - Earl Kerr discussed the events coming up for the next three days. He also pointed out that the hotel has been doing a great job. Pete Weigand reported on the progress that Bill Zeibel has made for the 2008 reunion in Waukesha, WI. The dates will be 9-14 Sep. Details will be forthcoming in The Aerograph. CNMOC SAILORS OF THE YEAR SEA AG1(AW) William C. Harden, USN SHORE AG1(AW/SW) Patricia M. Kelley, USN Motion was made and approved that we give each of them a check for $100.00 and a one year membership in NWSA Old business – Tom Miovas reported that the archiving of past issues of The Aerograph is almost complete and are available on a CD which he will give to the Historian, the Secretary/Treasurer, and one to each NWSA chapter. New Business – Don Cruse brought proposed amendments from Potomac Chapter that would change membership of The Executive Board to “five of the most recent past presidents of NWSA plus the Editor, The Reunion Committee Chairman, and Chapter Presidents, and change the passing of the gavel from ”at the banquet to “at the second general membership meeting”. There were no seconds to these motions. Motion was made to adjourn at 1700.
FIRST GENERAL MEMBERSHIP MEETING Meeting called to order at 0900, 17 May 2007 Pledge of Allegiance Minutes of previous meeting read and approved. REPORTS OF OFFICERS President Pete Weigand welcomed everyone to Everett this year. 1st VP – no report 2nd VP – no report Treasurer’s report read and accepted. See minutes of first Exec Board for details. COMMITTEE REPORTS Finance – Chuck Steinbruck reported that the treasurer has reported everything. The notable difference is that investments are all USAA CD’s earning a little better than 5%. We are in good shape, Scholarship – Doug Maxwell, committee chair, was unable to attend this year. Pat O’Brien reported that 10 applications were received. Doug presented some problems with the applications this year. He asked that sponsors make sure that all items are checked off. One application had no sponsor. Another application came from an individual who was not a member of NWSA. He was the member of a local chapter but not the national organization. One applicant had selected a major that is not on our list of approved disciplines. Another problem was that some applications were not received by the deadline. Also, our web page needs to be updated. Of the 10 applications received, 7 were approved to receive an award this year. SCHOLARSHIP AWARDEES:
Meghan Mee $2000.00
Meteorology Audit Committee – Pete asked for three volunteers for the Audit Committee. They are Chuck Steinbruck, Alan Davis, and Harry Nicholson. Reunion – Earl Kerr clarified the activities for the rest of the reunion. Historian – Don Cruse read his report which will appear The Aerograph. He commented on the work done by Tom Miovas to copy all of past issues of The Aerograph to a CD. Each chapter will receive a copy of this CD. He also told us about changes to the Museum in Pensacola and that there is a good Aerology display. Editor – Charlie Jordan wants to get a lot of our sea stories on paper so if you have one, please send it to him. We now have The Aerograph in the fleet. One copy is sent via email through the command to each activity at no cost to NWSA. He wants to give them a reason to read and a reason to join NWSA He then discussed the expense of mailing each issue by US mail. The cost per issue for mailing is going up 22 cents each. He encouraged each member that has email to choose to receive each issue by email. One big advantage of this is that you will receive the issue the same day that he takes it to the printer. If you do not have high speed internet service, let him know and he will break it down so that you will receive it faster. Nominating –Moon Mullen gave the names of those nominated by the different chapters for 2008-2009 officers. They are: for a one year term ending at the banquet in 2009
Pres Bill Bowers
1st t VP Bill Bowers 2nd VP Bob Plante For two years ending 30 June 2010 S/T Jim Stone/Tom Miovas Nominations may be made from the floor. None at this time. Old Business – Pete Weigand reported on the progress that Bill Zeibel has made for the 2008 reunion in Waukesha, WI. The dates will be Sep 9-14 Details will be forthcoming in The Aerograph. Tom Miovas then told us about the disc that contains Aerographs from July 1977 thru November 1999 and then from February 2004 thru November 2006. The other four years will be completed this winter. The CD will be given to the Historian, The Secretary/Treasurer and one to each NWSA chapter. Copies will be available to individuals at a small fee to cover mailing. New Business – Bill Bowers reported that the South East Chapter has been doing some research on sponsoring the 2009 reunion. The date has not been decided. It depends on when the Tournament of Players Championship is to be held. A motion was made and approved to accept the Southeast chapter bid to host the 2009 reunion Joe McKinzie then made a bid on behalf of the Lone Star chapter to host a reunion in 2010. The location would be either in San Antonio or the Dallas/Ft Worth. Area, probably in May. A motion was made and approved to accept this bid. Meeting adjourned SECOND GENERAL MEMBERSHIP MEETING Called to order 1500, 19 May 2007 Prayer and Pledge of Allegiance The necrology was read by Bill Bowers Minutes of first General Membership meeting read and approved. Reports of officers - none
COMMITTEE REPORTS Audit Committee – Chuck Steinbruck reputed that all accounts were in good order with two minor items to be corrected. There are four minor accounts that were not included. They are the reunion fund, the postage account, the editor’s petty cash and a small investment with USAA Bank. The audit committee commends the Secretary/Treasurer on a job well done. The report was accepted. Editor – Charlie Jordan reminded us about the cost of printing and suggested that each of us, wherever possible, consider receiving The Aerograph by email. Nominating Committee – Moon Mullen listed the nominations as reported at the first General Membership meeting. He then asked for nominations from the floor. They are:
2nd VP Marty Nemcosky The nominations were closed and elections proceeded: OFFICERS FOR 2008-2009
Pres Bill Bowers OFFICER FOR 2008-2010 Sec/Treas Fay Crossley Old business - none New Business There are still some of the small replica plaques available for sale. The large plaque is on display at the Navy Memorial in Washington, DC.
Earl Kerr discussed the use of a recruiting disc to add to add to our membership. The meeting adjourned at 1545. SECOND EXECUTIVE BOARD MEETING Meeting called to order at 1610, 19 May 2007 The minutes of the first Executive Board were read and accepted Peter Weigand asked if any of the incoming officers had any reports or comments. Pat O’Brien had a question on scholarship procedures. When the names are submitted, does the board want a suggested award amount by each name? Procedures used in the past were discussed. We then got into the problem that is the result of the late date of the 2008 reunion. We have been trying to get the checks in the mail to the recipients no later than late August. Scholarship amounts must be approved by the Executive Board. A lengthy discussion followed. Since the board will not meet until September, there was a suggestion that we follow the regular procedures and send the checks out immediately following the September reunion. This was discussed but no motion was made. Chuck Steinbruck then suggested that Scholarship Committee send their recommendations along the concurrence of the Finance Committee to all members of The Executive Board. This would be done in the latter part of May 2008. At that time, a web meeting would be set up with all Executive Board members. The Scholarship committee recommendations would be discussed and their approved amounts would be forwarded to the Secretary/Treasurer thus enabling all checks to be prepared and mailed in August. A motion was made and approved to set up a web meeting in the later part of May 2008. The motion that Don Cruse made at the First Executive meeting re: reducing the size of the Executive Board was brought up for reconsideration. A lengthy discussion followed at which time Don Cruse withdrew the motion. Tom Miovas pointed out that there is $2385.50 in a savings account that was the balance after all expenses of the 2006 Pittsburgh reunion were paid. He stated that this money is the association’s money and is available for use in an emergency for future reunion expense. Bob Titus proposed that we establish a fund at USAA or some other financial institution and at the end of each year we forward the interest to CNMOC or the command that selects the AG Sea and Shore Sailor of the year for that command to award to the aforementioned Sea and Shore Sailors of the year, He would have us establish a fund in a financial which maintain the NWSA investment portfolio and provide stipends to be disbursed annually by the Flag Officers in charge of the AG ratings or those most closely associated with the Meteorology/Oceanography community to the command Sea and Shore Sailor of the year in the name of our organization known as the Naval Weather Service Commemorative Fund. A lengthy discussion ensued. We cannot and must not ignore the monies that have been donated to our scholarship fund nor cam we ignore the two bequests that specified the scholarship fund as the recipient. Another limiting factor is the IRS regulation that allows us to be Tax Exempt Jim Stone submitted a bill in the amount of. $1002.03 to cover his reunion travel and lodging expense. The meeting adjourned at 1655.
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